St Mary's Church Temple Balsall

Our Data Privacy Notice

17 May 2018

 

The Parochial Church Council (PCC) of St Mary the Virgin, Temple Balsall

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

 

2. Who are we?

The PCC of St Mary’s, Temple Balsall is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

 

3. How do we process your personal data?

The PCC of St Mary the Virgin, Temple Balsall complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes: -

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as specified in our constitution;
  • To administer membership records;
  • To fundraise and promote the interests of the charity;
  • To manage our employees and volunteers;
  • To display on the church noticeboard any rosters connected to running the activities of the church;
  • To maintain our own accounts and records (including the processing of gift aid applications);
  • To inform you of news, events, activities and services running at St Mary’s and occasionally in the Diocese.

4. What is the legal basis for processing your personal data?

  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and keep you informed about diocesan events.
  • Processing is necessary for carrying out legal obligations in relation to Gift Aid or under employment, social security or social protection law, or a collective agreement;
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided: -
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.

5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church in order to carry out a service to other church members or for purposes connected with the church. We will only share your data with third parties outside of the parish with your consent.

 

6. How long do we keep your personal data[1]?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 7 years after the calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which the PCC of St Mary’s, Temple Balsall holds about you;
  • The right to request that the PCC of St Mary’s, Temple Balsall corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC of St Mary’s, Temple Balsall to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means].
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics]
  • The right to lodge a complaint with the Information Commissioners Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

 

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact The Parish Administrator at St Mary’s Church Parish Office, Temple Balsall, Knowle, Solihull, B93 0AN, email: This email address is being protected from spambots. You need JavaScript enabled to view it. or telephone: 01564 778022.

 

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

 


[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Data Policies

 

 

13 September 2018

 

Retention Policy

Subject Access Request Policy

Data Breach Policy

 

The Parochial Church Council (PCC) of St Mary the Virgin, Temple Balsall

Policies designed to comply with the General Data Protection Regulation, 25 May 2018

 

Retention Policy

Aim: The PCC of St Mary’s Temple Balsall will care for all personal data and associated papers for as long as they are needed and when appropriate will then remove that data in a safe and secure way.

Data is held on the computer and each record is reviewed with the Vicar every January and then either deleted or retained for up to five years, depending on whether there has been any meaningful connection.

Gift Aid records and financial records are retained for seven years after the last donation or transaction.

Electoral Roll information is kept for six years after which time the Parish may destroy it or may choose to store it safely.

Information recorded on the Parish Registers will never be destroyed.

We follow the advice given in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website[1].

 

Subject Access Request Policy

Aim: The PCC of St Mary’s Temple Balsall will ensure that data subjects may see their own records on request, generally without payment of a fee and always on production of a clear form of identification by the subject.

Information is largely on the church database, with details easily extracted. Details on other parish records will all be made available to view.

The right of data subjects to have their data corrected or deleted, will be honoured within three weeks, subject to any legal requirements (e.g. where there are financial or Gift Aid issues).

 

Data Breach Policy

Aim: The PCC of St Mary’s Temple Balsall will act immediately any breach of data protection becomes apparent.

The Vicar and the Diocese will first be informed, as well as the data subjects and the police, as appropriate. After investigation, steps will be taken to ensure that a breach is unlikely to occur again.

 

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact The Parish Administrator at St Mary’s Church Parish Office, Temple Balsall, Knowle, Solihull, B93 0AN, email: This email address is being protected from spambots. You need JavaScript enabled to view it. or telephone: 01564 778022.

 


[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Data Breach Policy

 

The Parochial Church Council (PCC) of St Mary the Virgin, Temple Balsall

Policies designed to comply with the General Data Protection Regulation, 25 May 2018

 

Retention Policy

Aim: The PCC of St Mary’s Temple Balsall will care for all personal data and associated papers for as long as they are needed and when appropriate will then remove that data in a safe and secure way.

Data is held on the computer and each record is reviewed with the Vicar every January and then either deleted or retained for up to five years, depending on whether there has been any meaningful connection.

Gift Aid records and financial records are retained for seven years after the last donation or transaction.

Electoral Roll information is kept for six years after which time the Parish may destroy it or may choose to store it safely.

Information recorded on the Parish Registers will never be destroyed.

We follow the advice given in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website[1].

 

Subject Access Request Policy

Aim: The PCC of St Mary’s Temple Balsall will ensure that data subjects may see their own records on request, generally without payment of a fee and always on production of a clear form of identification by the subject.

Information is largely on the church database, with details easily extracted. Details on other parish records will all be made available to view.

The right of data subjects to have their data corrected or deleted, will be honoured within three weeks, subject to any legal requirements (e.g. where there are financial or Gift Aid issues).

 

Data Breach Policy

Aim: The PCC of St Mary’s Temple Balsall will act immediately any breach of data protection becomes apparent.

The Vicar and the Diocese will first be informed, as well as the data subjects and the police, as appropriate. After investigation, steps will be taken to ensure that a breach is unlikely to occur again.

 

Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact The Parish Administrator at St Mary’s Church Parish Office, Temple Balsall, Knowle, Solihull, B93 0AN, email: This email address is being protected from spambots. You need JavaScript enabled to view it. or telephone: 01564 778022.

 


[1] Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/more/libraries-and-archives/records-management-guides

Services/Events Diary


Regular Sunday Services

 Parish Eucharist 10am each Sunday Morning
 Family Eucharist 10am last Sunday of the month
 Sunday School 10am second Sunday of the month

 

Special Sunday Services and other events

Advent Service every Wednesday leading up to Christmas - 5th, 12th and 19th December 11.30 a.m.
Sunday 8th December - Concert by The Hampton Singers 4.30 p.m.
Sunday 16th December - Carols by Candlelight, click here for more details
4 p.m.
Monday 24th December - Midnight Mass 11.30 p.m.
Tuesday 25th December - Christmas Day Eucharist 10.00 a.m.

 

Services and other events, other than Sunday

School Service 9 a.m every Thursday

 

 


 

 
Holy Communion Service in Lady Katherine Housing and Care 11am. every Thursday

 

Workshops for Children ( young & old! )

   
Messy church - messy play for babies and toddlers Dates for the New Year to follow        

 

 

Churches Together Joint Events

St. Peter's Church of England. Balsall Common

St. John Baptist Church of England, Berkswell

St. Mary's the Virgin Church of England, Temple Balsall

Methodist Church Balsall Common

Blessed Robert Grissold Catholic Church, Balsall Common

St. Swithin's Church of England, Barston

 

 

The member churches join in a wide range of regular activities together, including the regular events below.

 

Each Month On the first Saturday in each month Coffee Together is held in Jubilee Centre, Station Road (access library car park) from 10.30am - 12 noon.    All are welcome.

 

 

September Quiet Morning at Harvest

October 12th

7.30 p.m.

One World Week Activity - Dinner with speaker - Dr Issam Ghannam

"Will giving to Charity rescue the global economy" Tickets £12.50 - to be held

at Blessed Robert Grissold Church Hall, Balsall Common.

November Quiet Morning at Advent
December    Coffee Together with Carols
   
   

 

For further  information about Churches Together in Balsall and Berkswell please contact the  Honorary Secretary: Canon Claire Laland, email contact: This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

 

 

 
 

 

 

 

 

 

 


The Foundation of Lady Katherine Leveson
Registered Charity no. 1146710
Temple Balsall, Knowle, Solihull, West Midlands B93 0AN

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